Toshakhana records locked down in digital security overhaul

The federal government has taken major steps to secure and digitise Toshakhana records, introducing a tightly controlled computerised system to prevent unauthorised access.

All records previously maintained in manual registers have been computerised and transferred to a centralised digital system, according to informed sources.

The computerised system established at the Cabinet Division is linked to a specially designated server of the National Radio and Telecommunication Corporation (NRTC).

However, access to the designated server has been strictly restricted.

Only one specific computer at the Cabinet Division has been connected to the NRTC server. The system can only be accessed by two authorised officials — a section officer and a deputy secretary.

The computer will not become operational without the fingerprints of the designated officials.

The biometric security measure has been introduced to ensure that only authorised personnel can access the sensitive Toshakhana database.

Under the new system, details relating to gifts received, their valuation, issuance and other relevant information will be entered and stored digitally.

The system will also maintain complete entry and exit data, creating a centralised record of activity.

The move is aimed at securing Toshakhana records and reducing the risks associated with maintaining sensitive information through manual registers.

The government has also sought to establish a more integrated and modern record-keeping mechanism for Toshakhana.

The computerisation of the records is expected to make information management more systematic. It will also provide greater control over access to official records.

The introduction of biometric verification means that unauthorised individuals will not be able to access the designated computer without the fingerprints of the authorised officials.

The system’s restricted access structure is intended to strengthen the security and integrity of Toshakhana data.

The development comes amid continued public and political interest in Toshakhana records and the handling of gifts received by government officials.

Under the new arrangement, the government aims to preserve the historical and current Toshakhana data in a secure digital format while maintaining a controlled record of every authorised access to the system.